Sample
[DATE, ex. Friday, February 10, 2006]
[NAME, COMPANY AND ADDRESS, ex.
Robert Brown
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]
Dear [NAME, ex. Robert Brown],
Thank you for your letter requesting a donation to [CHARITY]. Despite the existence of many fine and worthwhile causes, we regret that we are unable to make donations to many of them. For this reason, our firm has adopted a policy of making yearly contributions to [CHARITY], which supports several causes.
Nonetheless, we find your cause to be genuine and honorable. We indeed wish you the best on your mission.
Sincerely,
[YOUR NAME]