Late Payment, Moderate Tone: Letter #1 (Product)

Sample

[DATE, ex. Wednesday, June 11, 2006]

 

[NAME, COMPANY AND ADDRESS, ex.
Robert Brown
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. Robert Brown],

Thank you for your recent order.

Our records indicate that, as of [DATE, ex. June 11], we have not received payment for your purchase of [LIST PRODUCT(S) PURCHASED, ex. a dining room table] on [DATE, ex. May 11].  Please consult your records to verify that we have not made a mistake.  If payment has already been sent, disregard this note and accept our thanks.

Sincerely,

 

[YOUR NAME]